Job Title: OFFICE ATTENDANT, NMS

Job Title: OFFICE ATTENDANT, NMS

Job Title: OFFICE ATTENDANT, NMS

Reference: NMS/2017/12
Job Title: OFFICE ATTENDANT
Salary Scale: NMS Grade 12
Reports to: Revenue Accountant
Duty Station: Entebbe
Job Purpose: To provide office support services to the Revenue accountant.

KEY RESULT AREAS/ACCOUNTABILITY
1) To crosscheck released order confirmations from Sales & Marketing Department to ensure correspondence with invoice/ delivery notes from Transport Section and avoid duplication
2) Matching and stamping invoices/delivery notes and dispatching them to Transport Section for delivery to Health Facilities
3) To arrange and file sales invoices and order confirmations with the supporting source documents according to order number in a descending manner
4) Ensure storage and Retrieval of documents needed in resolving customer complaints, audit and other purposes
5) Record stock receiving reports from Finance and Stores departments
6) To help in directing visitors/callers/customers to respective offices from the front desk
7) To help in spiral binding, photocopying and faxing documents
8) To identify any risk(s) noted during the course of execution of your duties and formally report to your immediate supervisor
9) To perform any other duties assigned from time to time by the immediate supervisor.
QUALIFICATIONS
1. A minimum of Diploma in Office Management/Practice or a Diploma in Business Administration
2. Computer literate
3. 2 years experience in working experience in related work
4. Training in Customer Service is an added advantage

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