Position: Senior Portfolio Manager,Plan Intern’l Uganda Jobs
Department & Location Programmes – Kampala
Date August 2017
Reports to: Head of Programmes
Plan International is an independent development and humanitarian not for profit organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.
Plan International Uganda is looking for a Senior Portfolio Manager to provide strategic leadership in the implementation of a large, multi-million dollar emergency grants portfolio and provide support to the Country Management team to secure business opportunities with bilateral and multilateral donors.
The role focuses primarily (70%) on supporting the timely, effective and quality implementation of existing Plan International Canada-supported emergency projects and developing new business opportunities (30%).
The position involves a high degree of complexity in resolving a wide range of challenges which typically occur in the management of a complex grant portfolio with different management lines, geographical locations, a large and diverse workforce, and a range of contractual obligations, specifically grant contacts.
The post holder will demonstrate excellent project management and problem-solving skills, a very high degree of political acumen, organisation and communication skills and strategic thinking to meet the demands of a dynamic and sometimes unpredictable operating environment while ensuring Plan International’s systems and policies are adhered to and donors’ requirements are met.
The incumbent will be fully integrated in the Extended Country Management Team based in Kampala and will provide effective and quality leadership to the projects’ implementation teams based in the field
Position: Senior Portfolio Manager,Plan Intern’l Uganda Jobs
Dimensions of Role:
Programme planning and delivery
Defines and updates clear project work plans for each grant regularly to reflect changing environment
Achieves project results, and monitors appropriate benchmarks, targets and performance indicators
Coordinates technical inputs on WASH, CPiE and gender to support high quality of implementation ensuring that programmatic strategies of grant portfolio are of high quality, based on best practices and in line with donor standards
Articulates changes in project activities (if any) clearly and produces clear documents justifying changes, analysis of change impact and budget impact
Systematically reviews risks and challenges to quality implementation and compliance and develops clear and timely mitigation strategies, including resources required
Develops and implements a clear plan to strengthen program and compliance quality in the grant portfolio
Writes well-documented, accurate quality narrative reports in line with donors’ reporting requirements, including review by Canada National Office (CNO)
Creates an efficient knowledge management system/approach that helps learning, sharing, scaling up, and innovation
Produces knowledge management documents in coordination with Plan International Uganda’s and Canada’s technical advisors showcasing achievements in EiE, CPiE and WASH
2- Financial management within defined grants portfolio
Reviews and updates the projects’ budgets and financial reports frequently, applying the principles of effectiveness and best value for money in implementation
Responsible meeting donor compliance requirements in a timely manner and positioning grants for donor audits
Develops, implements and monitors grants’ budgets and forecast in coordination with Plan International Uganda’s Finance team to the highest quality in accordance with donor compliance requirements
Produces and submits accurate financial reports in line with donors’ requirements
Reviews financial reports ensure alignment between expenditures and progress reports
3- Business Development
Supports on-going business development opportunities, including liaising with donors and following up on potential leads;
Supports project design and proposal preparations for institutional and public funding in conjunction with Emergency response team at the CNO level;
Responsible for effective administration of internal processes, and ensures Plan protocol is followed with the proposal development process to allow Canada National Office adequate time to provide feedback on proposals and on the draft agreement before finalised;
Liaises with key donors, building relationships and developing business development opportunities: UN agencies (UNHCR, UNICEF, UNFPA, WFP, FAO, etc.) Canadian Embassy, host government and other key stakeholders where necessary
4- Communications and Working Relationships
Builds strong relationships between Plan International Uganda and Plan International Canada staff and develops clear communication protocols on grant management;
Engages and effectively represents Plan International in strategic partnerships with relevant NGOS (local and international), UN and government entities as appropriate, to maximise use of our resources and emergency program impact;
Effectively networks with donors, and NGO’s involved in emergency project implementation;
Develops appropriate internal and external Working Relationships (and partnerships) to support quality grant delivery and compliance.
The incumbent will work in close cooperation with the following staff:
Emergency Response Manager
Country Management Team members
With Plan International Canada:
Program & Compliance Managers
Technical advisors: gender, education, child protection, WASH and M&E
Qualifications, experience, skills:
At least 5 years of demonstrated experience in managing all aspects of donor-funded emergency projects, including finance;
Knowledge of effective participatory Monitoring, Evaluation and Research systems and processes
Ability to work independently and as a team player who demonstrates leadership
Experienced in engaging with the international donor community and developing donor reports for grants
Excellent interpersonal skills, including the ability to work in a matrix environment
Excellent written and oral communication skills, including presentation and public speaking
Strong analytical and problem solving skills
Excellent organisational skills and the ability to multitask while working on projects with varying activities, objectives and deliverables
Good negotiation and influencing skills
Creates strong sense of purpose within the portfolio and with stakeholders
Sound judgment and decision-making in complex situations
Aware of impact on others and adjusting own behaviour accordingly
Values and Behaviours
1. Strive for lasting impact:
Shows commitment and understanding to always act in the best interest of the child and respect to human rights.
Promotes a culture of learning and sharing.
Demonstrates a high degree of confidentiality.
2. Open and Accountable:
Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Plan International values, striving for lasting impact
Honest, encourages openness and transparency; demonstrates highest levels of integrity, capacity to include and empower others.
3. Works Well Together:
Comfortable working with others, as part of a team or as a team leader. Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters; approachable, good listener, easy to talk to.
Values diversity and sees it as a source of competitive strength.
Develops and encourages new and innovative solutions.
Thinks strategically, reflects about achievements and recognizes people’s contribution.
4. Inclusive and Empowering:
Demonstrates commitment to working with vulnerable children and promoting equality for girls
Physical Environment and Demands:
Note: Local contract with high competitive salary.
Frequent travel within Uganda
Child Protection Policy Responsibilities (mandatory for all staff)
Adhere to the Child Protection Policy (CPP), Code of Conduct and reporting any Child Protection issues.
Responsible for the implementation of the CPP standards as they apply to area of responsibility plus the development of actions to address identified gaps and monitoring their effectiveness.
Ensure that all Plan International partners, visitors and associates in his/her area of responsibility are provided with, are made aware off and have signed and returned a copy of the child protection policy. Inform the partners, visitors and associates that they must comply with the policy in all contacts and communications with children during their visit.
Level of Contact with Children:
Occasional direct interaction with children
Plan International is an equal opportunity employer suitably qualified candidates should submit letters of application, together with a CV, contact telephone numbers, copies of relevant certificates, names and contact details of three references (where one should be for the HR for those whose contracts are still running) plus a salary history should be included and sent to the undersigned not later than Monday 04th September 2017. Only short-listed applicants will be contacted. Please consider your application unsuccessful in case you do not hear from us by 30th November 2017.
Qualified female candidates are encouraged to apply.
Country Human Resources and Organisational Development Manager,
Plan International Uganda
NB: Only soft copies of applications will be considered and indicate the position you are applying for in the subject line.
As a Child Centred Development organisation, Plan International Uganda strives to ensure that children are kept safe in all the areas we operate. The organisation further has a Child Protection Policy that every staff is required to sign. Potential candidates will be required to provide information confirming whether or not they have ever been convicted of any child abuse crimes.